Agenda item

2019/20 Quarter 3 Corporate Performance Report (A91941/HW)

Minutes:

The Senior Strategy Officer – Research, introduced the report that provided Members with monitoring information for the end of Quarter 3 2019/20 (October to December 2019) to review progress against the first year of 2019-24 Corporate Strategy and confirmed that the performance against KPIs would be included in quarter 4.

 

An additional issue included in the report for information  – the suspension of pre application planning advice for six months.  Also included was a summary of commentaries.

 

It was noted that a change to the wording on page 91 of the report was needed to ‘Corporate Risk status at the end of quarter 3 (not 2 as stated in the report).

 

Carbon offsetting was covered in KPI13 with a focus on peat, grassland and trees.  Also includes a focus on reducing flood risk.  The Authority is using a carbon calculator, which had recently been demonstrated to representatives from Defra, to engage with farmers to enable the inclusion of more grassland and woodland for carbon reduction.  Members requested that they were kept informed of this work. The Director of Conservation and Planning confirmed that a report would go to the Performance & Resources Committee later in the year on the ELMS scheme and the pilot in the White Peak to keep members informed. 

 

Members requested that clarification is given on the tools used to measure against KPIs, particularly KPI8.  The Director of Commercial Development & Engagement confirmed that an Audience Plan which cuts across a number of the KPI’s would be presented to the Performance & Resources Committee during Qtr. 2 to ensure clarification and assurance.

Further discussion would be arranged with James Beresford, Director of Commercial Development & Outreach, Chief Executive and Authority Chair outside the meeting on ensuring clarity. 

 

Members sought clarification regarding the up-coming 6-month suspension of Pre Application Planning Advice.  The Director of Conservation and Planning explained that there was currently a resourcing challenge in the Development Management Team and it was important this team were able to meet the statutory planning application targets measured by Government.  It was hoped that the suspension would not be for the full six months and some advice would be available for major planning applications and grade 1 and 2* listed buildings.  Agents and parishes would be notified of the change.  Following concerns raised by Members the Chief Executive acknowledge the points raised and confirmed that other options had been investigated. 

 

The Senior Strategy Officer confirmed that the wording of Risk 3 & 5 on page 135 of Appendix 1b of the report had been amended to bring them in line with government’s 25-year environment plan.

 

The recommendation subject to the agreed amendments was moved, seconded, voted on and carried.

 

RESOLVED:

 

1.    That the Quarter 3 performance report, given in Appendix 1b of the report, was reviewed and any actions to address issues agreed.

 

2.    That the Quarter 3 risk register given in Appendix 2 of the report is reviewed and status of risks accepted.

 

 

3.    That the status of complaints, Freedom of Information and Environmental Information Regulations requests, given in Appendix 3 of the report, was noted.

 

4.    That the temporary suspension for up to 6 months of the pre-application advice service was noted.

 

Mr Zahid Hamid left the meeting at 12.00 and returned at 12.05

 

 

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