Agenda item

At the meeting of the Authority held on 2 December 2016, Cllr C Furness moved a motion, seconded by Cllr A McCloy, proposing that all Authority and Committee meeting recordings be archived and made accessible for at least 3 years from the date of the meeting. As the motion would require an amendment to Standing Order 1.5(8), if approved, discussion on the matter was adjourned until this meeting.

The Authority considered a report from Officers commenting on the implications of approving the motion and suggesting amendments to Standing Order 1.5(8), should the Authority be minded to approve the motion.

The motion was moved, seconded, put to the vote and carried, subject to an additional resolution to amend Standing Order 1.5(8) to reflect the agreed change.

RESOLVED:

1.    That all Authority and Committee meeting recordings be archived and made accessible for at least 3 years from the date of the recording.

2.    That Standing Order 1.5(8) be amended to read as follows:

“While the Local Government Act 1972 does not require an authority to record  its meetings, subject to the availability of suitable recording equipment, the Authority will make and publish a digital audio recording of all Part A discussions and decisions at meetings of the Authority and its Committees.  The recordings will be held by the Monitoring Officer for a period of three years from the date of the meeting and then deleted.  However the Chair of the meeting or the Monitoring Officer may agree that the recording may be retained for a longer period if required.”

Cllr N Gibson arrived at 10.08am during consideration of this item.